Transfer / Withdrawal Policy

1. Students may be allowed to transfer from a course X to another course Y within the School, within 2 months of the commencement of course X, with the approval of the Academic Director. A transfer fee of $600 is payable.
2. Should a student transfer from course X to another course Y, then withdraw from course Y during the 7 day cooling off period, this is treated as a withdrawal from the original course X.
3. A transfer to another private school is regarded as a withdrawal from Orita Sinclair.
4. The School allows students to withdraw from a course in accordance with the fee refund policy indicated in section 4.3.1 of the school’s policy.
5. The table below summarises the key aspects of the transfer and withdrawal policies.

Transfer / Withdrawal Procedure

The School’s procedure for withdrawal is as follows:

1. When the student gives written notice of his intention to withdraw (FRM-029), the Administration Manager will give the Request for Withdrawal to the Principal, who will talk to the student to find out why he wants to withdraw.
2. If student does not change his intention, the Principal passes the case back to the Administration Manager with instructions to process the withdrawal.
3. The Administration Manager attends to the various withdrawal matters including:
• issuance of a letter to student effecting the withdrawal
• cancellation of the student pass
• termination of the contract
• informing the FPS provider
• refunding the student
• issuing the attendance record, if applicable
• administering the end-of-course survey, if applicable

The School’s procedure for transfer to another course within the School is as follows:

1. When the student gives written notice of his intention to
   transfer course (FRM-030), the Administration Manager will give the
   Request for Transfer to the Principal.
2. The Principal or
   Academic Director will discuss with student the reasons for his wanting
   to transfer, and explain to the student the implications for his
   student pass, etc. The student is invited to decide how he wants to
   proceed, whether to:
• stop temporarily and start again later in his new course, or
• maintain his current course and apply for a new student pass simultaneously for the new course.

If the student wishes to stop temporarily,

1. The Principal will pass the case to the Administration Manager with instructions, if any, for processing.
2. The Administration Manager will attend to the various transfer matters including:
• issuance of a letter to student effecting the transfer
• cancellation of the student pass and applying for a new one
• termination of the existing contract and issuance of a new one
• informing the FPS provider
• transferring the student’s account to the new course (unused fee, how much to top up, etc)

On the other hand, if the student wishes to maintain his current course
and simultaneously apply for a new student pass for new course:

1. The Administration Manager will start applying for a new student pass.
2. The Administration Manager gives a new contract to the student.
3. The student signs the contract, and pays the transfer fee.
4. The Administration Manager applies for a new FPS number and gives the student a confirmation letter that gives his account information, and how to make full payment.
5. Student makes full payment to the escrow account, copying to OS.
6. Orita Sinclair confirms receipt of funds, and Administration Manager issues the receipt.
7. Once the new student pass is approved, the transfer takes place. Administration Manager informs FPS provider. Based on the date, Administration Manager will inform CPE within 3 days.